STANDARD TERMS AND CONDITIONS OF SALE

Version: 1.0.00 (July 1st, 2025)

At in2Facts, we're committed to delivering great work while building lasting relationships. These terms explain what we can expect from each other - no confusing legal language, just clear expectations that work for everyone.

What We Each Agree To Do

You: You have the authority to sign agreements on behalf of yourself, your company, or your organization. You'll provide us with the information, files, and materials we need to complete your project, when we ask for them and in the formats we specify. You'll review our work and provide feedback within 10 business days, because deadlines work both ways. You'll also stick to the payment schedule outlined in your sales order.

Us: We have the authority to sign agreements on behalf of in2Facts. We have the experience and ability to do everything we've agreed to do with you, and we'll do it professionally and on time. We understand that time matters, so we'll meet the deadlines we set together. Most importantly, we'll keep everything you share with us completely confidential.

Payment Terms

We're sure you understand how important it is for a small business that invoices get paid promptly. As we're also sure you'll want to stay friends, here's our payment schedule that we both need to stick to.

We'll send you monthly invoices based on completed tasks and hours worked. Payment is due within 30 days of the invoice date. All invoices will be in euros, and all payments must be made in euros. To keep our accounting simple, each invoice needs to be paid separately using the specific reference number you'll find on it - please don't group invoices together for payment.

Keeping Your Information Safe

Any information that you mark as confidential, or that should obviously be considered confidential, we'll treat as such. We'll keep all your confidential information private and only use it to complete your project. We won't share it with any outside parties, and we'll protect it the same way we protect our own sensitive business information.

We'll only share your confidential information with our employees who are directly working on your project, and we take full responsibility if any of them breach these confidentiality rules. One important note: we will never feed your confidential data into open AI language models or other tools to make our work easier.

When your project is complete, we'll return or securely delete all your confidential information whenever you ask us to, including all copies, summaries, or analysis we've created.

Intellectual Property Rights

When we create work for your project, you get full rights to use everything we deliver to you. You can modify it, build on it, and use it however you need for your business. At the same time, we retain the right to reuse the general methods, frameworks, code patterns, and approaches we develop during your project with other clients. Think of it this way: the specific solution we build for you is yours, but the knowledge and techniques we use or develop along the way remain part of our toolkit for future projects. This arrangement lets us keep our services competitively priced while ensuring you get exactly what you need for your business.

Making Changes to Your Project

We don't want to limit your ability to change your mind. The price in our quotes and sales orders is based on our best estimate of the time we'll need to complete your project with the information we have so far.

If you want to change your mind or add something new, that's perfectly fine. We'll provide written estimates for any additional work and get your explicit approval before starting anything extra. If our actual time ends up being more than we initially estimated, we'll let you know in advance so we can decide together how to move forward. On the flip side, if we finish faster than expected, you'll only pay for the time we actually spent.

Important Legal Protections

We'll carry out our work following good industry practices and the standards you'd expect from qualified professionals with relevant experience. We promise that our work won't infringe on anyone else's intellectual property, won't violate any laws or regulations, won't be defamatory or threatening, and won't contain any viruses or harmful code.

However, our liability to you is limited to the fees you've paid us under this contract, and we won't be responsible for indirect damages like lost profits or business interruption. Your liability to us is also limited in the same way.

If a third party claims our work violates their intellectual property rights or that we've breached our obligations, we'll defend you and cover the related costs. Similarly, if someone claims that materials you provided to us violate their rights, or that you've breached your obligations, you'll defend us and cover those costs.

Changes and Enforceability

If any part of these terms becomes legally unenforceable, the rest still applies. We'll work together to resolve any issues that arise.

Legal Jurisdiction

Governing law: Belgian law applies to this agreement

Courts: Hasselt, Belgium has jurisdiction for any legal disputes

Questions or Concerns?

We believe in open communication. If anything in these terms concerns you or needs clarification, please contact us at info@in2facts.com. We're always happy to discuss and find solutions that work for everyone.

These terms are written in plain language but constitute a legally binding agreement. By working with in2Facts, you agree to these terms.